Reimbursements

Paying approved employee expenses — payout register on claims, not vendor AP.

Payout

Paying claims that already exist

Reimbursements pay approved employee expenses. The claim is the expense record; this is the payout seat.

Payroll → Reimbursements Route /payroll/reimbursements Org flag reimbursementsEnabled Payroll Manager · Finance · Admin

Select approved claims, include in the payout path, confirm the employee status updates.

Payroll and finance. Employees submit claims; they do not run payout.

Filter approved, pay, confirm.

After travel month. A stuck approved claim. Off-cycle payout. Before a run that includes expenses.

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Claims then pay

Vendor invoices are AP. This register is people reimbursements.

Select approved expenses, include in payout.

flowchart TD
  A[Open Reimbursements] --> B[Approved claims]
  B --> C[Include in payout]
  C --> D[Employee expense status]
  D --> E[Bank / slip]

Reimbursements pay employee claims. Claims live on the expense entity. Vendor AP is vendor invoices.

1. Approved only

Do not pay drafts.

2. One claim

Finance and employee seats.

3. Not a vendor bill

Wrong register.