The job of this console
Set when a type needs a document, review what employees attached, and honor retention. Do not copy medical files into Work Graph or AI logs.
HRMS · Leave
Leave Documents
Register view for document rules, review queues, and retention — create/update via forms when available, or API.
Register view — create/update via forms when available, or API. Flowcharts: rule → upload → review → retain.
Evidence on leave
Rules, review queue, and retention for attachments
Leave documents is document rules, review queues, and retention for leave evidence. Create/update via forms when available, or API. Medical and similar files follow masking and retention — not a public drive.
Admin → Leave documents
Route
/admin/leave/document-rules
HR Admin · Org Admin
Seat at the table
HR administrators. Employees attach from Leave management when the rule says so. Managers may see status, not necessarily the file.
The working rhythm
Open rules, adjust a type, then work the review queue. Apply retention; do not download a personal archive to email.
Moments that bring you here
A type that should require a certificate. A backlog of unreviewed files. Retention expiry. A subject-access request.
ⓘ
Sensitive attachments
Persona masking and retention apply. Do not persist raw medical content in search snippets or audit metadata.
Flowcharts
Each diagram auto-plays steps when it scrolls into view. Use Play / Pause, or click a step to jump.
1 — Evidence required path
When document rules block submit until evidence exists.
flowchart TD
A[Apply leave] --> R{Docs required?}
R -->|No| Sub[Submit]
R -->|Yes| U[Upload evidence]
U --> Rev[Review]
Rev --> Sub
- 1Apply leaveEmployee selects type needing evidence.
- 2Docs required?Document rules for that type/duration.
- 3Upload evidenceEmployee attaches files in the request flow.
- 4ReviewHR accepts or requests resubmission.
- 5SubmitRequest proceeds to approval when rules pass.
2 — Retention
Accepted documents move to retention schedule.
flowchart TD
Acc[Accepted doc] --> Ret[Retention rule]
Ret --> Keep[Keep until date]
Keep --> Purge{Expired?}
Purge -->|Yes| Del[Purge / anonymize]
Purge -->|No| Keep
- 1Accepted docPassed document review.
- 2Retention ruleType-specific keep period.
- 3Keep until dateStored with access controls.
- 4Expired?Past legal/HR retention window.
- 5Purge / anonymizeRemove or mask per policy.
Overview
Document rules, review, and retention keep medical and legal evidence on a controlled lifecycle. These screens are primarily registers; create/update via forms when available, or API.
How to use
1. Open document rules
Admin → Leave → Document rules register.
2. Review or update rules
Create/update via forms when available, or API.
3. Document review queue
Inspect pending reviews; act via forms when available, or API.
4. Retention register
Inspect retention rows; schedule changes via forms when available, or API.