The job of this console
Open or update a case, track status, and record return-to-work clearance so the person is allowed back on the working calendar. Do not use this for a two-day casual leave.
HRMS · Leave
Absence Cases & Return to Work
Register view for extended absences, case status, and return-to-work clearance — create/update via forms when available, or API.
Register view — create/update via forms when available, or API. Related: Leave documents.
Extended absence
Cases and return-to-work, not a second leave type list
Absence cases is the register for extended absences, case status, and return-to-work clearance. Forms write when available; otherwise operators use the API. Ordinary annual leave still goes through Leave management.
Admin → Absence cases
Route
/admin/leave/absence-cases
HR Admin · Org Admin
Seat at the table
HR administrators. The employee still applies leave where the policy says; this is the case file around long absence.
The working rhythm
Find the person, open or create the case, update status, complete return-to-work, confirm attendance/leave no longer treat them as out.
Moments that bring you here
Long sickness. Parental leave wrapping a case. A clearance form. After someone returned but the matrix still shows out.
ⓘ
Case file on top of leave
This is not a shadow leave ledger. Balances and requests stay on the leave engine.
Flowcharts
Each diagram auto-plays steps when it scrolls into view. Use Play / Pause, or click a step to jump.
1 — Absence case lifecycle
Open a case from leave or HR intake, track through return.
flowchart TD
A[Trigger / intake] --> B[Open case]
B --> C[Monitor & documents]
C --> D[Return-to-work]
D --> E[Close / archive]
- 1Trigger / intakeLong leave, medical, or HR-opened absence.
- 2Open caseCreate absence case with employee, type, and dates.
- 3Monitor & documentsAttach evidence and track milestones.
- 4Return-to-workClearance checklist before employee resumes.
- 5Close / archiveCase closed when return confirmed.
2 — Return-to-work path
Clearance gates before marking employee active at work.
flowchart TD
R[Return form] --> C{Clearance ok?}
C -->|No| Hold[Hold / request docs]
Hold --> R
C -->|Yes| Active[Return confirmed]
Active --> Sync[Update leave / attendance]
- 1Return formHR or manager opens return-to-work for the case.
- 2Clearance ok?Required documents and fitness flags.
- 3Hold / request docsBlock return until evidence is complete.
- 4Return confirmedEmployee marked cleared to resume.
- 5Update leave / attendanceAlign open leave and attendance matrix.
Overview
Absence cases extend ordinary leave when HR needs a structured case file, documents, and return-to-work steps. Screens are primarily registers; create/update via forms when available, or API.
How to use
1. Open the absence register
Admin → Leave → Absence cases.
2. Review or update a case
Open case detail; create/update via forms when available, or API.
3. Check documents
See Leave documents for evidence rules and review queues.
4. Return-to-work register
Inspect clearance status; update via forms when available, or API.